Georgia-Cumberland Conference of Seventh-day Adventists

Preparing for the Audit

The following is a checklist of documents you should have ready:

__ All Tithe Envelopes for all months being examined

__ Monthly Financial Statements as presented to the Board or Finance Committee

__ Monthly Financial Reports—including but not limited to Check & Deposit reports

__ All receipts and/or vendor statements for bills paid

__ Software backup on CD or USB memory device (i.e. flash drive, jump drive, thumb drive)

__ All Church Board Minutes (Email submission is preferred, though paper copies are ok)

__ All Finance Committee Minutes  (Email submission is preferred, though paper copies are ok)

__ All Bank Statements for all bank accounts (both checking and savings)

__ Monthly Bank Reconciliation Reports, reconciling the month-end cash account balances with month-end bank statement balances

 __ All SURF and PBA periodic statements (both mortgages and/or savings)

__ Copies of all 1096s with all related 1099s for 2009, 2010, & 2011

__ Copies of W-3s and all related W-2s for 2009, 2010, & 2011 (not needed if using Conference Courtesy Payroll)

 __ Church Questionnaire (Auditor will provide when scheduling audit)

__ All records for bank accounts not under the direction of the treasurer, such as Pathfinders, Community Service, Citrus Accounts, Youth Accounts, etc.